Why a CMMS is Your Best Choice for Managing Big Data

June 15, 2016
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Dealing with big data can be overwhelming. Managers need to fully understand where the data came from, how it was collected and the viable conclusions that can be drawn from these resources. Managers will otherwise end up with erroneous results and conclusions that can create disaster down the line.

This is where a Computerized Maintenance Management System (CMMS) comes in.  A CMMS will help you manage big data including; information on maintenance programs, work orders, supplier histories, processing software and any other paperwork in your system.  

Dealing with big data can be overwhelming. Managers need to fully understand where the data came from, how it was collected and the viable conclusions that can be drawn from these resources. Managers will otherwise end up with erroneous results and conclusions that can create disaster down the line.

This is where a Computerized Maintenance Management System (CMMS) comes in.  A CMMS will help you manage big data including; information on maintenance programs, work orders, supplier histories, processing software and any other paperwork in your system.  

There are four important ways that a CMMS can help:

1.Eliminate Panic Fixes

If you’ve been repeatedly threatened with the chance of your manufacturing process being brought to a standstill and have had to resort to panic fixes, you’ll be glad to have a computerized maintenance management system (CMMS) software to help keep track of maintenance requirements. You can finally become proactive when it comes to maintenance as opposed to being reactive.

A CMMS allows you to analyze maintenance logs and work orders. You can keep track of the day to day performance of every machine in your company and spot potential problems before they develop into disasters. With this ability at your very finger tips, you can easily control the maintenance schedules of your assets.

2.Stretch your Resources

Data gathered from day to day activities is automatically analyzed for you. This helps you keep track of not only your machines and assets but also of your money and employees. A CMMS analyzes and synthesizes information from a wide variety of sources including maintenance programs for different assets and software for order processing therefore giving you the big picture.

With this information, you can make better decisions on how to best utilize your resources can e.g. you may decide to use more efficient routes for your delivery trucks or cut down on the delivery frequencies to reduce your expenditure and make big savings over time.

3.Keep Track of All Processes

Customers today value reliability. They’ll keep coming back to you for business if they know they’ll get the same good results. It’s therefore important to be consistent in your processes every time.

To ensure consistency, you’ll need every employee on board. You’ll need to ensure that they get it right every time. You can incorporate checklists into your CMMS to ensure that workers are following the right process every time. Employees can refer to these checklists to ensure they are on the right track.

This is especially handy when long-term employees retire, leave or are unable to perform their duties and new workers are assigned to their places. The new workers can refer to these checklists and understand the reasons behind the laid down procedures.

4.Build a Culture of Accountability

Your employees are human. They may be tempted to cut corners every now and then. A computerized maintenance management system (CMMS) will help you pinpoint what was done, who did it and when it was done. This can help you not only catch workers that are causing you problems but also award those employees that are showing excellence in their work.

However, it is important not to use the tool as a watch dog but to educate your workers. Let them know the importance of the processes they have been tasked with. This allows them to appreciate their value as members of your organization.

Another great way to encourage accountability is by automating work requests. The means that the requests will become a part of the data in the system once they have been made. A click on a button will help you retrieve any related data as opposed to relying on human memory which is often faulty. This not only helps you catch up with lazy workers but also helps to protect those employees that are hard-working.

Conclusion

Relying on big data to make decisions about your business will help drive your business towards greater profitability and efficiency. You can use a CMMS to manage your big data and thus improve and streamline the processes in your company.