Starting Your Business: Data From the Ground Up

March 23, 2009
68 Views
data managementIt is easy when starting up a business to think about selling first, marketing and database management later.  Afterall, revenue is the most important thing to focus on.  Though, once you get over the hump and begin to groove, you realize that data is important.  Now you have to sort through it and it feels worse than diving into list of 300 emails in your daily inbox.  Well, if you have a method to deal with your email inbox, create one for managing customer and contact data.

Here are some simple things you can do up front to stay organized and be better prepared when you are ready to look at and manage your customers and the business in depth.

  • Be consistent about how you collect customer data – There are usually several layers to the importance of customer information elements depending on your relationship.  What you want to do is determine the information that is most critical and collect this consistently across all methods.  Keep in mind that what is mandatory to transaction may be different from what you need to follow-up with customers after a purchase.  So, make sure that you take this into account at the point in time you collect th

data managementIt is easy when starting up a business to think about selling first, marketing and database management later.  Afterall, revenue is the most important thing to focus on.  Though, once you get over the hump and begin to groove, you realize that data is important.  Now you have to sort through it and it feels worse than diving into list of 300 emails in your daily inbox.  Well, if you have a method to deal with your email inbox, create one for managing customer and contact data.

Here are some simple things you can do up front to stay organized and be better prepared when you are ready to look at and manage your customers and the business in depth.

  • Be consistent about how you collect customer data – There are usually several layers to the importance of customer information elements depending on your relationship.  What you want to do is determine the information that is most critical and collect this consistently across all methods.  Keep in mind that what is mandatory to transaction may be different from what you need to follow-up with customers after a purchase.  So, make sure that you take this into account at the point in time you collect the information.  It is harder and more costly to collect after the fact.
  • Save data elements into dedicated fields – The biggest issue I find with new businesses and small businesses when they need to convert to more robust systems is that data elements are merged together into a single Excel cell.  When collecting contact names, break apart the first and last name into separate fields.   Do the same for addresses having fields for street address, city, state, country, and postal code.
  • Determine what platform has the Master data – The second biggest issue when migrating customers to a robust system is the inability to determine which record is the most valid of duplicate entries.  If you are saving contact and company information between your mobile phone, laptop, website, and company server, which will you consider the single source of record?  Once you determine this, make sure you sync your lists to that source.  I recommend you do this weekly at the least and use your primary server.  Then, include the database in a weekly back-up process.
  • Save, Save, Save – You may have caught this recommendation in the previous bullet.  Backing up is critical.  It is mandatory.  I’ve watch small businesses loose business critical information because they didn’t back up or back up often enough.  There are easy services today that make backing up our information simple.  At the very least, invest in a USB storage device and plug into daily when you sit down and get to work.  Before you do anything, back up.  Make it a habit.

Managing your customer and company information does not have to be difficult or cumbersome.  With a little forethought, when you business gets off the ground and you are ready to invest in better platforms and reporting, you will have a great foundation to do so.

Reblog this post [with Zemanta]

You may be interested

Big Data Revolution in Agriculture Industry: Opportunities and Challenges
Analytics
69 shares1,955 views
Analytics
69 shares1,955 views

Big Data Revolution in Agriculture Industry: Opportunities and Challenges

Kayla Matthews - July 24, 2017

Big data is all about efficiency. There are many types of data available, and many ways to use that information.…

How SAP Hana is Driving Big Data Startups
Big Data
298 shares3,201 views
Big Data
298 shares3,201 views

How SAP Hana is Driving Big Data Startups

Ryan Kh - July 20, 2017

The first version of SAP Hana was released in 2010, before Hadoop and other big data extraction tools were introduced.…

Data Erasing Software vs Physical Destruction: Sustainable Way of Data Deletion
Data Management
156 views
Data Management
156 views

Data Erasing Software vs Physical Destruction: Sustainable Way of Data Deletion

Manish Bhickta - July 20, 2017

Physical Data destruction techniques are efficient enough to destroy data, but they can never be considered eco-friendly. On the other…