The Basics of Effective Document Management

September 30, 2010
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Document Management is one of the key building blocks of Enterprise Content Management and is concerned with the complete life cycle, from inception to completion, of a document.

Document Management is one of the key building blocks of Enterprise Content Management and is concerned with the complete life cycle, from inception to completion, of a document.

Effective Document Management goes beyond the principles of collaborative authoring of documents enabled by foundational document management features such as version control, check-in / check-out or review workflows for the publication of documents to a larger audience.  It also encompasses topics related to the implementation of document-driven business processes which require the accurate management of relevant resources such as document templates and their correct use for both straight through processing as well as interactive authoring.

At an enterprise level, this is best achieved by employing innovative template management and document creation solutions which separate static elements (such as pre-defined text blocks) from dynamic elements (such as document instance specific information like a customer name or address), from document presentation (layout) and also from the business logic which determines exactly how a document instance is created based on the document type definition.

MIKE2.0’s Document Management Solution Offering provides the end-to-end management of a document throughout its complete lifecycle.  The approach defined in this offering is used to make sure content is sent to the right users and that controls are in place for overall document security.