While protecting your data is a matter of paramount importance for ordinary users, there are also considerations for business owners. Every viable enterprise has myriads of crucial data that must be protected at all costs, not just by virus protection software but also in a more complex way. Otherwise, hijackers will undoubtedly figure out how to steal and profit from the pillars of information stored on your company’s computers and servers. Therefore, to mitigate the risk of losing essential data forever in a data breach or other crisis, every competitive firm should work on its backup strategy to keep such information safe from violation.
Many modern businesses use Microsoft software – one of the leading corporations in the world, developing top-notch programs for office workers – and for this reason, the majority of backup solutions available today are built for devices equipped with this software product. The perfect option for protecting your firm’s data is Microsoft 365 backup for business from NAKIVO, another leader in the industry of data protection and recovery.
Now let’s find out why having a working backup strategy is so important.
The Pros of Possessing a Backup Plan
Unfortunately, having your enterprise’s data corrupted may lead to the loss of your clients’ data, and subsequently, to your company losing its credibility. Nowadays, innovative viruses and malicious programs are created by hackers, which results in 65% of businesses experiencing security breaches and data loss every half a year or so. Moreover, harmful software introduced by “black hats” can destroy the hardware of all the machines belonging to a company, and that is why almost half of the cases of data loss occur due to hardware failures.
However, intruders’ ill intentions are not the primary reason businesses are robbed of their vital files and electronic documentation. A negligent attitude of employees who are frequently in contact with the enterprise’s data and are responsible for their collection and preservation is problem number one. This is one of the biggest causes of data breaches. The risks of crucial data being stolen, used in the wrong way, or damage require significant investments in solutions to contain the situation. It is believed that, on average, businesses spend over $6 million to recover from a severe loss of information. And this is a lot of money for small and medium-sized businesses.
Considering all the facts mentioned above, you’ll hardly doubt the importance of having a backup plan. Thus, if you are afraid of losing not only your company’s data but the trust and loyalty of your clients as well, do everything you can to create and realize an efficient backup strategy. Hence, how does one come up with a working backup plan?
The Aspects of Practical Backup Scheme: Checklist
When creating the backup plan for your business, make sure to consider the following aspects.
What Will the Expenses Be?
Indeed, solutions and tools for backing up and restoring data are abundant today, coming with different price tags. But what you need to focus on is the approximate costs of a safety breach or information loss.
Where to Keep the Copies of Your Files?
Once again, thanks to a vast number of solutions presented today, it is easy to get lost in what is best for your firm. Some businesses resort to physical media only, and others opt for cloud storage. Those who wish to protect their data fully use several backup solutions at once.
What Are the Potential Risks for Your Business?
As we live in the digital era, the primary source of danger for critical electronic documentation, banking details of customers, and other data, is viruses, malware, and spear-phishing. Nevertheless, it is essential to remember such nuances as the weather peculiarities in your company’s area – for instance, risks of flooding or tornados. Hence, choose remote backup and storage of vital data.
How Often to Perform Backups?
Some enterprises generate data every couple of hours or so. Obviously, creating daily backups might not be sufficient to protect such a business; they could need to perform backups twice a day or more frequently. On the contrary, when a firm’s data is not updated continuously, it can have daily, weekly or monthly backups.
Who Will Take Care of Data Backup?
Since human factor often negatively impacts system operation and data integrity and security, is of fundamental importance to explain and teach your employees efficient backup practices. It is highly advised to appoint reliable and competent people to deal with data reserve copying and storage.
The points mentioned above are essential; however, they represent only a small part of a proper backup strategy’s full scope. The key is to ponder on each question and come up with a detailed answer to it. After that, ensure to carry the solutions out as promptly and meticulously as you can.