AI Technology Offers Time Management Benefits in the Workplace

AI technology can be very important when it comes to improving time management in the workplace.

10 Min Read
Shutterstock Photo License - Viktoria Kurpas

AI technology has become incredibly helpful for companies trying to boost productivity. There are a lot of invaluable applications that use AI to bolster efficiency, lower costs and help companies improve the quality of their products and services. According to research from Oberlo, 91% of businesses have invested in AI technology to achieve these benefits.

One of the biggest benefits of AI in the workplace is that it can help improve time management. Employees using these tools can help improve organization efficiency considerably.

Using AI Technology to Improve Time Management within Your Company

Everyone needs to focus on their work when they are in the office. Whether you’re the CEO or an ordinary employee working on daily tasks, you need to be perfectly focused and productive when doing your job.

Fortunately, growing advances in AI technology are making it easier to stay focused and work efficiently. You need to take advantage of these tools to the best of your ability to get the desired results. Keep in mind that your competitors are also investing in AI technology, so you will want to stay up on these developments to stay competitive.

Sometimes staying focused is easier said than done. There are so many distractions, and many employees are unaware of how much time they spend on useless stuff. Instead of doing this, they need to be aware of how they are working and what they can do to improve themselves. AI technology can’t completely eliminate all of the distractions, but it can help make them more manageable.

In this article, we’re talking more about using AI to manage your work time better and stay more productive, motivated, and successful. Read on to find out the three main things you need to do to achieve the goals we just mentioned.

1. Use AI to Track and Optimize Team Performance

Tim Stone of IBM has mentioned that AI technology is the future of time management within organizations. He points out that a growing number of companies are using AI to assess how much time teams and individual employees spend on any given task. They can use this data to cut out certain tasks that waste a lot of time.

Stone also points out that AI technology has made it easier for team leaders to ensure their employees attend events and in-person meetings they are required to participate in. AI has helped with location-based time tracking, which is essential for these tasks. AI algorithms are also embedded in many apps employees use, so you can make sure they are making use of apps that help them get their jobs done effectively.

2. Automate Important But Rudimentary Tasks

AI technology is also essential for automating certain functions. There are many different types of tasks that can be automated. For example, certain marketing processes can be automated with Salesforce technology, which relies heavily on AI. Adobe Photoshop and Illustrator have also evolved over the years due to AI, which helps users automate many repetitive tasks through the use of actions and scripts.

3. Figure Out When to Take Short Breaks

Short breaks while working can significantly improve your impact on the workload. It may sound strange but taking more time off work can give you better results than trying to work non-stop without rest.

Suppose you’ve been working for 30 minutes. Taking a break of 5 minutes will reprogram your brain and help it relax for a moment, only to take it back into action. On the other hand, trying to work non-stop will create pressure to achieve more, and your brain will resist the need to work.

What you need to do is take short breaks in which you will not do anything mentally. You should take a walk, go in the fresh air, look into the distance, laugh with colleagues, or something similar. Avoid mental work and cut the screen time because that makes your brain tired.

Unfortunately, figuring out when to take breaks is not always easy. You can use calendar tools to see when you took your breaks on different days. You can sync them with AI-based productivity management tools to see how productive you were on days when you took breaks at different times. This can help you time your breaks for maximum results.

4. Remove Distractions

A number of new tools use AI to help people minimize distractions. The StayFocsd app limits the time that you spend on different websites, which keeps you from digital social loafing. You can monitor employee website use and use similar apps to restrict them from spending time on sites or apps that are going to waste their time.

5. Prioritize Better

Prioritizing tasks is highly valuable for getting everything done fast and accurately. Many people are trying to handle everything simultaneously, and they’ll be working on many projects simultaneously. Still, if you look at the time spent on everything, you realize that you would’ve done it faster if you prioritized the most important ones first.

Always put the most important projects first, and only when these are finished go for the next ones. It is scientifically proven that multitasking confuses the brain, and even if you have placed multitasking as a skill in your CV, try not to do it if you want better work results.

What you need to do is see what’s on the list at the beginning of the day. Most people have coffee when they arrive at the office, so use this time to see what’s on the “menu” before starting. Focus on those tasks that have the highest priority, and take them off the list as you move forward.

You can use AI tools to better identify the tasks that lead to the best results. This will help you prioritize them better.

6. Install time-tracking software to keep you focused

A time-tracking app can significantly improve your work and show you where you’re losing time. When it comes to important projects, you can’t afford to lose time on useless things, and every minute counts, so installing one of these is highly valuable.

A great project management time-tracking software will always notify you about what’s coming next, what you need to do to get the project tasks on time, and whether you may be missing an appointment or a meeting with clients.

These apps are excellent for everyone who’s struggling to get things done. If set right, the software can also make the prioritization for you. You will never worry again about what’s more important; with it, you’ll never lose track of time.

AI Technology is Valuable for Improving Time Management

These points are essential for everyone struggling with getting things done in time. Sometimes all we need is a reminder about the things we forget about, while other times, we need something to push us in the right direction.

That’s why time-tracking software can be so valuable for your productivity at work, and the other tips we mentioned can only add to your success. Focus on one thing at a time, know what to work on, and be sure that you’re doing great.

If you think you’re the one responsible for always being late, reconsider your old job and the workload there, the difficulty of the tasks, and the time frame in which you’ve been working. You may be working twice as hard, but this job requires more, which is why you want to improve yourself.

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